OCTO Ops Help User guides and product documentation

Items

Register the items workshop work orders are built from, with their materials and labor.

On this page 11

An item is a unit of workshop work — priced, with an optional labour price — that can carry a list of materials it consumes and labor entries it takes.

Before you start

Workshop is not governed by permission groups. Any member of an organization with the Workshop module enabled can create and view items.

The Items list

Open Workshop > Items.

Column Notes
ID The item's reference number.
Name The item's name. Links to its profile.
Price The item's price, to two decimal places.
Labour price The item's labour price, to two decimal places.
Status The item's status.

Sort defaults to the ID column, ascending. The toolbar shows a Create icon.

Create an item

  1. From the Items list, select the Create icon.
  2. Complete the fields below.
  3. Select Create item.
Field Required What to enter
Item ID No Leave Auto checked for OCTO Ops to assign the ID, or uncheck it and enter your own.
Item name Yes The item's name.
Price No The item's unit price.
Labour unit price No The price per labour unit.
Labour units No The number of labour units the item takes.
Description No Free text.

What happens when you save

  • OCTO Ops computes the Labour price for you, as labour unit price × labour units — you don't enter it directly.
  • A toast confirms "Item created successfully" and you're taken to the new item's profile.
  • A validation error shows inline under Item name; any other error shows an error dialog.

The item profile

Opening an item shows its Name, an Edit button, then Price, Labour unit price, Labour units, Labour price, and Description (if set).

Two cards list what the item is built from:

  • Materials — the item's material lines, each showing Material and Qty, with an edit icon and a delete icon on each row. The card toolbar has an Add material link.
  • Labor — the item's labor lines, each showing Name, Rate, and Qty, with the same edit/delete pattern. The card toolbar has an Add labor link.

Edit an item

  1. Open the item's profile.
  2. Select Edit.
  3. Update the required fields.
  4. Save and return to the profile.

Add or edit a material

  1. From an item's profile, select Add material (or a material row's edit icon).
  2. Select the Material — the product this line consumes.
  3. Enter the Qty.
  4. Optionally enter a Description.
  5. Select Add material.

A toast confirms "Material added successfully" and you're returned to the item's profile.

Delete a material

Select a material row's delete icon and confirm "Are you sure you want to delete this material?". A toast confirms "Material deleted successfully".

Add or edit a labor entry

  1. From an item's profile, select Add labor (or a labor row's edit icon).
  2. Enter the Name.
  3. Optionally enter the Rate and Qty.
  4. Optionally enter a Description.
  5. Select Add labor entry.

A toast confirms "Labor entry added successfully" and you're returned to the item's profile.

Delete a labor entry

Select a labor row's delete icon and confirm "Are you sure you want to delete this labor entry?". A toast confirms "Labor entry deleted successfully".

Current limitations

  • There is no Delete control for an item itself, only for its individual material and labor lines.
Last updated 23rd September 2026