My Fuel is a single page for a driver. It shows how much fuel the signed-in driver and their vehicles can still take, lets them log a fill and ask for extra fuel, and lists their recent fills and requests. It is designed for a phone. It is reached from the Fuel card on My Fleet, which shows the litres left on the driver's quota and a My Fuel button.
What a driver needs
- A driver record that is Active and linked to their login through Signs in as.
- One or more vehicles assigned to that driver.
- In an organization that uses permission groups: My Fuel › View. The Log a fill button also needs Fills › Create, and Request extra fuel needs Fuel Requests › Create. The Drivers permission group includes all three, see The Drivers permission group.
Who enters records in Fleet settings also applies. When it is set to Staff, a driver does not see Log a fill (unless they also hold Fills › View (all) as a staff member who drives); staff record the fills for them.
If the login is not linked to a driver the page says "Your login is not linked to a driver" and "Ask your fleet manager to link your login to your driver record, then come back here."
The page
At the top is the driver's name and the state of their QR label: "Your QR label was issued on date. Keep using that card." or "You have no QR label yet. Ask your fleet manager for one." The page cannot show the code itself; the driver uses the printed label, see QR labels.
Two big buttons follow, Log a fill and Request extra fuel.
- What I can still fill lists the active quotas that apply to the driver or to their current vehicles: the vehicle or driver, the period, how much is used of how much, the date the period ends and what is left. Ask for more on a row starts a request for that quota. With no quota it says "No quota applies to you or your vehicles right now."
- My fills, last 30 days: the date, vehicle, litres, station, total, a Voided badge and any flags. A fill is listed if the driver is the driver of the fill or recorded it.
- My requests: each request with its amount, quota, date, reason, status and decision note.
Log a fill
- Select Log a fill. The form opens on the page. With one vehicle it is chosen already.
- Complete the fields as described in Add a fill. The driver is the signed-in driver, so there is no Driver field. The Quota card shows what is left before the driver saves.
- Select Record fill. A toast says "Fill recorded".
A driver can log a fill only for a vehicle assigned to them: "You can only log fuel for a vehicle assigned to you." The fill is recorded with the source Driver and is checked, costed and counted against quotas like any other. A fill that goes over a hard quota is refused with the same messages as in Fills.
Request extra fuel
- Select Request extra fuel, or Ask for more on a quota.
- Choose the Quota, enter How much more (litres, or money for a money quota), Why (required) and an optional Trip reference.
- Select Send request. A toast says "Request sent".
A driver can ask only on their own quotas or those of their current vehicles: "You can only ask on your own quotas." The request goes to the people who decide, see Fuel requests. The driver sees its status and the decision on this page and is notified.
Current limitations
- My Fuel shows the last 30 days of fills, the latest 200.
- The QR code cannot be shown on the page.